How to write a letter of condolences or condolences


A condolence letter is a note that expresses your sympathy. This can be a great comfort to the person grieving the loss of a loved one . This card is a simple gesture that lets someone know what is on your mind.

Sometimes it can be difficult to find the right words to say when someone is mourning the death . But a few tips will get you started.

This article explains why you might want to write a condolence letter, offers some basic guidelines to follow, and includes a sample you can refer to.

Get Medication Information / Brianna Gilmartin

Reasons to write a condolence letter

It's easy to get a mass-produced empathy card at your local card store. But a letter with sincere and personal condolences can be more meaningful. A letter of condolence says that the grieving person is important to you.

Writing a letter by hand can comfort the person who is mourning the loss of a loved one.

In addition, writing a personal letter allows you to share special memories of the deceased that you may have. You can also use this time to offer talks or help in the coming weeks and months.

Giving help

Too often people say, "Call me if you need me." It can be done with the best of intentions, but offering help in this way shifts the burden of challenge onto the grieving person.

Instead, list the specific ways you can help. For example, you could write, "Can I bring dinner next Wednesday?" or "I'd like to mow the lawn next week."

Constant contact

Many people find that the days they have experienced loss are surrounded by love. But as the weeks and months go by, they find themselves grieving and feeling very lonely.

Several weeks after the death of a loved one, it is not uncommon for people to feel that they are still grieving, but everyone else seems to have forgotten.

So, in addition to writing the opening condolence note, you can also mark your calendar for, say, three months and six months from now. Then you can reestablish contact.

When not to write a letter

Condolence letters can be a great comfort to your loved ones. But if you only know the person you're writing to from a distance, a condolence letter may not be the best way to express your concern.

A study of people who died in the intensive care unit found that letters of condolence written by the attending physician or nurse did not relieve pain. Rather, it actually made the symptoms of depression worse.

In most cases, the grieving person will accept the letter of condolence with gratitude, but every situation is different. Therefore, consider whether it is wise to write your letter.

Rules of the condolence letter

The decision to write a letter is easy; in fact, it is more difficult to do so. Here are some tips on how to navigate when, where, and how to write and deliver your letter of condolence.


Try to write and send a sympathy letter as soon as possible . It is best to do this within the first two weeks after the loss.

However, if this period of time has passed, be sure to write your note. Your letter may come when the grieving person feels that the world has moved on without him.


A funeral or burial generally takes place within the first two weeks after a person's death. If you intend to attend the service, it is perfectly acceptable for you to bring a letter of condolences. There is often a basket or drawer for collecting empathy cards.

Placing a condolence card in a basket at a memorial service can be a welcome home for the family. This allows them to read the condolences the moment they feel ready.


There is no wrong way to write a letter of condolence. But you can keep in mind some of the following things:

  • Write your note by hand : use stationery or pretty paper. In the modern world of email and texting, notes written by one person are becoming less common. So a handwritten note will make the most sense during this difficult time.
  • Inner letter card : If you want to use a store bought card, place a letter inside the card. Or write it on the card itself, if space allows.
  • Be sincere – Try writing an empathy letter in your own voice. Write in the way you usually speak to this person. Don't feel like you have to fantasize too much or try to compose a poem yourself.

Start by thinking about what you would most like to say to the recipient to express how you feel. It could be about the loss or how much you care for the survivor.

If you're having trouble, try reading a few quotes about grief, loss, or grief . It can inspire you and help you find your own words.

6 components of a condolence letter

The difference between a condolence letter and a condolence note is the length. For example, a note can be made up of multiple sentences and the letters can be made up of multiple paragraphs.

It is entirely up to you what you choose to write. It depends on how much you want to express. Usually you start writing a note and soon find yourself writing a few paragraphs.

Sympathy letters use the following six components.

  1. Acknowledge the loss : call the deceased by name. Don't try to dance or use a euphemism to denote death – the recipient knows that their loved one has died. Also, saying and hearing the name of the deceased often comforts him at this difficult time.
  2. Express sympathy : 'I'm sorry for your loss' is a common expression to express empathy.
  3. Point out a special quality : If one or more strengths or special qualities of the deceased come to mind, say something about it in your note.
  4. Turn on a memory : turn on your favorite memory passed away.
  5. Remind the disadvantaged of their strengths : the grieving person may feel lost, helpless, or alone. Try to remind him of your own qualities that can help him cope, such as his faith, optimism, or resilience. For example, you can compliment your positive attitude when a loved one is sick.
  6. Offer of help : "Let me know if I can help" is too vague. Instead, suggest something practical and specific that you can do.
  7. End with reflective hope : Avoid common endings like "sincere," "love," or "tenderly." It is not entirely personal. Instead, end with active thoughts like "every moment with you in prayer", "you are on my mind" or "I will always be here to support you." These statements reflect your continued empathy and commitment.

Sample condolence letter

This pattern can help you organize your thoughts. You don't have to follow this pattern exactly.

In fact, you may only want to use small portions of the example. You can rearrange, add, or delete sections as you write your letter.

Write with all your heart. Believe me, anything you include will be worth your time and effort in helping those who are grieving.


Expensive _____________,

Acknowledge the loss and call the deceased by name:
I was deeply saddened to learn of _____________ death.

Express your sympathy:
I can't imagine how difficult it must be for you right now, but trust me, I care about you. (Note that you really have no idea how the person is feeling and it will be comfortable for you to know that you do.)

Consider one or more of the special qualities of the deceased:
____________ was such a kind and gentle soul. He will do his best to improve the child's life.

Include your favorite memory:
I remember that time that _________________.

I can't imagine how much you will miss _______________. You have always seen the best in everyone you meet thanks to your generous heart.

Offer to help the survivor in a specific way:
Maybe you could use your scrapbooking talents to make a memorable book about _________________? If you want, I can come on Tuesday night to help you make a scrapbook. I have some great photos of _______________ that I would like to share with you, as well as some personal memories of how she helped the children.

End with a thoughtful expression of hope, wish, or empathy:
I will always be here to support you

[ Sign your name ] _____________________

Write a sympathy note

A handwritten sympathy note is a shorter form of a condolence letter. It could have the same meaning for the deceased. It is often good to include empathy on the card.

When writing your condolence note, you should choose only a few of the six steps above. For example, you can use the following:

  1. Acknowledge the loss and call the deceased by name.
  2. Express your sympathy.
  3. Notice one or more special qualities of the deceased that come to mind.
  4. End with a thoughtful expression of hope, wish, or empathy.


A condolence letter is a way of expressing sympathy for the deceased. It can also be a way of offering specific support.

These letters are generally offered in the first two weeks after the death of a loved one. A convenient way to deliver a letter is to toss it in the postcard basket at a funeral or memorial service. But of course you can also mail it in.

Sympathy letters often contain expressions of sympathy, a note of the deceased's special qualities, special memories of him, and a specific offer of family support.

Get the word of drug information

Remember, this tip is a guide to help you write a letter or note of condolences. But ultimately, the unique nature of who you are and your relationship with your deceased or surviving loved one will determine what you write about.

You can use few or none of the ingredients listed above in your empathy letter. The most important thing is that you write from the heart.

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